The NIH Public Access Policy (http://publicaccess.nih.gov/) requires that any investigator who receives a NIH research grant and publishes the results of the research in a scientific journal must deposit an electronic copy of the final peer-reviewed manuscript to the digital archive, PubMed Central. For any questions not answered on this page or for additional support please email the library at PublicAccessHelp@med.nyu.edu.
Effective April 7, 2008, the National Institutes of Health’s Revised Policy on Enhancing Public Access to Archived Publications Resulting from NIH-Funded Research placed the following reporting requirements on NIH-funded research:
No. PubMed Central (PMC) is an archive of full-text biomedical journal papers available online without a fee. PubMed is a free database containing references and abstracts accessing on life sciences and biomedical topics. If an article is indexed in PubMed, this does not indicate that it is currently in, or will necessarily be in, PubMed Central.
Institutions and Principal Investigators (PI) are responsible for compliance. The PI of the grant is also responsible even if they are not an author or co-author of a publication that falls under the revised NIH policy.
Any NIH funding awarded after April 7, 2008 – including continuing grants or cooperative agreements – fall under the terms of this Policy.
All peer-reviewed articles, accepted for publication on or after April 7, 2008, that arise, in whole or in part, from NIH funding (i.e. grants) or from NIH staff fall under the Policy.
Non-compliance of this Policy will delay processing of non-competing continuation grant awards for all grants with start dates or renewal dates on or after July 1, 2013. The award will not be processed until recipients have demonstrated compliance.
Investigators must submit the final, peer-reviewed manuscripts to PubMed Central, unless they have specific permission from the publisher to submit the published version of the article. The final, peer-reviewed manuscript is the version including all modifications from the peer review process, but before the journal has done their final editing and formatting.
All peer-reviewed articles, accepted for publication on or after April 7, 2008, that arise, in whole or in part, from NIH funding or from NIH staff must be deposited into PubMed Central – the NIH digital repository of all full-text peer reviewed journal articles.
There are four methods in which an article can be deposited into PMC (see chart below).
|Method A||Method B||Method C||Method D|
|Version of Paper Submitted||Final Published Article||Final Published Article||Final Peer-Reviewed Manuscript||Final Peer-Reviewed Manuscript|
|Task 1: Who starts the deposit process?||Publisher||Publisher||Author or designee, via NIHMS||Publisher|
|Task 2: Who approves paper for processing?||Publisher||Publisher||Author, via NIHMS||Author, via NIHMS|
|Task 3: Who approves paper for Pub Med Central display?||Publisher||Publisher||Author, via NIHMS||Author, via NIHMS|
|Participating journal/publisher||Method A Journals||Make arrangements with these publishers||Check publishing agreement||Make arrangements with these publishers|
|Who is Responsible?||NIH Awardee||NIH Awardee||NIH Awardee||NIH Awardee|
|To cite papers, from acceptance for publication to 3 months post publication||PMCID or “PMC Journal- In Process”||PMCID or “PMC Journal- In Process”||PMCID or NIHMSID||PMCID or NIHMSID|
|To cite papers, 3 months post publication and beyond||PMCID||PMCID||PMCID||PMCID|
Anyone may submit the manuscript on behalf of the authors (e.g. administrative personnel, graduate students, etc.). Approval of the PDF Receipt and web version of the manuscript can be done by any of a paper's authors. If the initial author contacted for approval fails to take action, a request can be sent to NIH to re-assign the approval to another author.
Yes. The NIH will reimburse publication costs, including author fees, for grants and contracts provided:
Allotment for publication costs go in Section F (Detailed Budget, Other Direct Costs) of the research grant application. If this is a new application, the PI may want to delay publication costs until the later budget periods, once they have obtained data to share.(http://grants.nih.gov/grants/developing_budget.htm)
Yes. PIs may assign a delegate from their My NCBI accounts to manage the compliance of publications. The Awards View feature within the My Bibliography section of a PI’s My NCBI account allows eRA Commons users to:
To assign a delegate PIs must sign into their My NCBI account, go to their My Bibliography section and click the “settings” link. Under the Bibliography Sharing section, Click the “Add a Delegate” link, enter the delegate’s e-mail address, and click the “Add a Delegate” button. The delegate will receive an email which they must then confirm by clicking on a link in the email. Please note that the option to “Add a Delegate” only appears when a Bibliography has been created in My NCBI.